Chichester Board of Selectmen
Minutes of Meeting
Tuesday, March 24, 2015
Members Present: Richard DeBold, Michael Paveglio, Jeff Jordan, Town Administrator Jodi Pinard
Others Present: Chief Pat Clarke, Chief Alan Quimby, John Martell, John Freeman, Road Agent Jim Plunkett, Donna Chagnon, Lucille Noel, Ed Millette,
Call to Order: Mr. DeBold called the meeting to order at 6:00pm
Appointments:
Non – Public 91-A:3 II (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body, itself, unless such person requests an open meeting. This exemption shall extend to any application or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to enter into non-public session at 6:00pm under RSA 91-A:3 II (c). DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes.
A motion was made by Mr. Paveglio and seconded by Mr. Jordan to exit non-public session at 6:15pm. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes
A motion was made by Mr. Paveglio and seconded by Mr. Jordan to seal the minutes for 20 years. DeBold Aye, Paveglio Aye, Jordan Aye. Motion Passes
Non Public Meeting Minutes
Mrs. Pinard reviewed with the Board the information regarding the last time the non-public meeting minutes were reviewed was in 2009. I would like to start the process of releasing those minutes that can be.
A motion was made by Mr. Paveglio and seconded by Mr. Jordan to have the Town Administrator review all non-public meeting minutes from 2009 to December 2014 and bring forward the meeting minutes that are to be considered for release. Motion passes.
Appointments
Mrs. Pinard reviewed those appointments.
Mr. Paveglio stated that since the School Board has reached out verbally the Boards should have a discussion regarding appointing the Advisory Budget Committee together.
Mr. DeBold stated that Mr. Hall came in last week and stated that he was interested in sitting on the RAC if the Charter would be changed to reflect the committee has the say over the reconstruction and maintenance of the roads.
Consensus of the Board was to bring in those whom we do not know and speak to them regarding their interest in sitting on those committees.
Department Heads:
Police – Chief Clarke stated that I have all the new bids for the cruiser. The bids that you have in front of you include the trade in for the 2011. Grappone gave the Town the best trade in amount on the 2011 cruiser. Cruiser bids are below:
Grappone $22,972
Hillsboro $24,572
Irwin $23,421
A motion was made by Mr. Paveglio and seconded by Mr. DeBold to award the cruiser bid to Grappone in the amount of $22,972. Motion Passes
Officer Michael Clark will be graduating from the Academy on April 10, 2015.
Emergency Management – John Martell stated nothing to report.
Building – John Freeman stated that it’s been a quiet so far this year. There have been 9 permits issued since the beginning of the year with no new construction.
Fire – Chief Quimby stated that the Red Cross is having a blood drive this Saturday at the Station with their mobile unit. Matt Cole has been selected to receive a Certificate of Recognition from the NH Police, Fire & EMS Foundation. He will be receiving this on April 22, 2015.
It is also inspection time for the vehicles. During the inspection of Engine 3 it was found to need new tires in order to pass inspection. The cost for tires is $3,700.
A motion was made Mr. Paveglio and seconded by Mr. DeBold to award the tire repair to Lakes Region in the amount of $3,700 to be paid from the Government Vehicle Maintenance Expendable Trust Fund. Motion Passes.
Chief Quimby stated that Rescue 2’s radiator needs to be replaced and the estimate is $2,500. It also needs rear tires as well. We are working on three quotes. We will need the tires before the next inspection. These items do not need to be fixed right now but I wanted to make the Board aware.
Chief Quimby stated that he has heard some things regarding the ambulance at Town Meeting and incorrect information being given out. He stated that he just wanted to make sure that there was no issues that need to be discussed between him and the Board.
Mr. Paveglio stated that I would like to see a plan for those monies that are received and deposited into the Rescue Vehicle and Equipment Special Revenue Fund.
Mr. Sanborn stated that the intent of this special revenue fund was to fund rescue equipment and vehicles. I just want to make sure everyone is aware of that.
Mr. Paveglio stated that I just want to see the plan as to what you would like to purchase from that fund. That way if there are not enough funds in the account to fund the plan we will be able to request additional monies to be placed in capital reserve funds.
Forest Fire – Steve Stock stated the online permits are up and running.
Library – Lucille Noel stated we are getting ready for our April 17th book sale. We have several programs that are upcoming. We are having problems with the well again. It is the same problem and we are just waiting until spring when the well can be fixed.
Highway – Jim Plunkett stated we have not had snow in a week. We have begun breaking the trucks down and started working on the plow frames. I talked to Jodi and Bob Fisk in Loudon about the No Thru Trucking sign. Bob talked to the selectmen and they had requested the RSA. I need the approval of the Loudon Board of Selectmen in order to put the sign up since one sign has to be placed in Loudon.
King Road – No Thru Trucking Sign Request:
We have to get approval from Loudon in order to post a sign in Loudon. We are in process of getting approvals and slowly moving forward. The Loudon side is considering the Town’s request.
Mr. Egan stated that the 18 wheelers are constantly coming down that road. They are destroying the road and we are the ones that have to pay for it. This is extremely dangerous especially at night.
General Business/Board Discussion:
Hilliard Road Culvert – Bid Award
Mr. Plunkett stated that I went through them and tried to go apples for apples with them. It was extremely difficult.
Mr. DeBold stated that he reviewed them and had a few questions regarding the guardrail amounts.
The Board reviewed the bids.
Morello $48,000
F.L. Merrill $52,850
Advanced $61,190
Northeast $79,500
DBU $92,392
Busby $109,900
A motion was made by Mr. Paveglio and seconded by Mr. Jordan to award the installation of the Hilliard Road Box Culvert F.L. Merrill Construction in the amount of $52,850. Motion Passes
2015 Road Reconstruction – Bid Award
A motion was made by Mr. Paveglio and seconded by Mr. Jordan to award the 2015 Road Reconstruction projects for Pleasant Street #3 and Bear Hill #1 in the amount of $221,777 to Busby Construction. Motion Passes
Deer Run Road- The Board of Selectmen signed a letter going to the lot owner at the end of the road with requirements that must be completed to extend the roadway. This is so the lot owner can build a home.
Horse Corner Road – There is a crack down the center where it was recently paved.
Public Input:
Lucille Noel asked about the street light to go up in the parking lot across the street from the Library. The Town will need to request an updated cost for this.
Ed Millette stated that I read that Old Home Day was being canceled and I was curious as to why?
Philip Hitchcock stated that it is the same thing as with the Grange there are just not enough volunteers. The intention is to have one in 2016.
Ed Millette asked if the Town is going to do anything to encourage this event to happen or are we going to let this tradition end.
Philip Hitchcock stated that we only have three people who have been involved. We need more volunteers.
Mr. DeBold stated the Board could put something in the paper asking for volunteers. The Board will write a joint letter in the Suncook Sun.
Adjournment
Being no further discussion, a motion was made by Mr. DeBold and seconded by Mr. Paveglio to adjourn the meeting at 7:56 pm. Motion passes.
Respectfully submitted,
Not approved until signed
Jodi Pinard, Town Administrator
Richard DeBold D. Michael Paveglio Jeffrey Jordan
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